COVID-19 Risk Assessment

Property Name

Two Beaches

Date of Next Review:

01/07/2020

Date of Assessment

18/06/2020

Notes:

Assessment Carried out by

A J Honeywill

HAZARD

WHO MAY BE HARMED

CONTROL MEASURES

ADDITIONAL MEASURES

ACTIONED BY WHO

ACTIONED BY WHEN

Spread of

COVID 19

Coronavirus

Staff

Residents

Visitors to    Premises

Minimise Contact

Pre Booking information sent to all prospective visitors, outlining safety measures in place to include new ways of operating. Also to respecting social distancing at pinch points throughout the

building ie: stairwells.

Health questionnaire sent to arriving quests. Prospective Guests asked not to travel if showing any symptoms of COVID 19 full refund will be provided.

Minimise contact between the two parties.

Provide PPE for any welcome staff and ensure guests and welcome staff understand social distancing guidelines.  

Provide a pre-arrival/ departure pack for guests explaining procedures.

Ensure guests are not present during interim cleans

Any issues needing a maintenance visit to be arranged when guests are out of the property where possible (unless an emergency)

Ensure all amenities packs are single packaged items

Prepayment before or on arrival using PMS. Sanitiser wipes to clean card machine between transactions.

Observe Social Distance measures in accordance with

Government guidelines. Regular reminders of importance of distancing including signage.

Extending Breakfast times to spread service reducing the need for guests to come at the same time. Breakfast tables reorganised to enable social distancing in the breakfast room.

Sanitiser station at entrance to breakfast room.

Buffet breakfast items removed from dining area all items to be pre ordered and served at table ( No self-service available to minimise cross contamination)

Rooms no longer be cleaned on a daily basis. Rooms will be thoroughly cleaned and sanitised once vacated by occupants.

Daily top up service to replenish tea/coffee facilities, towels and empty waste bins. Staff to wear PPE when providing this service.

Extra Pillows, hair driers and ironing facilities will be provided on guest request.

Rotation system implemented for bedding – duvets and pillows between reservations. Pillow protectors and mattress protectors to be washed between guests. Mattress to be turned between reservations

Removal of all unnecessary items from rooms and communal areas (Cushions, bedspreads etc.) to avoid cross contamination.

Guest restrictions to public areas including guest lounge, bar area and downstairs public toilet.

Social distancing measures in garden area with hand sanitiser available at entrance to garden.

All Staff

On Going

HAZARD

WHO MAY BE HARMED

CONTROL MEASURES

ADDITIONAL MEASURES

ACTIONED BY WHO

ACTIONED BY WHEN

Spread of

COVID 19

Coronavirus

Staff

Residents

Visitors to    Premises

Hand Washing / Sanitising

Hand washing facilities in all rooms

Additional Hand Sanitising stations at key points throughout the building including entrance to building.

All Staff

On Going

Spread

COVID 19

Coronavirus

Staff

Residents

Visitors to    Premises

Cleaning

Kitchen and Food prep areas are cleaned and maintained in accordance with food hygiene

regulations

All surfaces sanitised at regular intervals throughout the day with anti bacterial products.

Create a cleaning plan and cleaning checklist that all

cleaning staff must adhere to

Changeover clean

Additional cleaning and hand washing measures during food prep and the use of Disposable gloves where necessary.

Rooms will no longer be cleaned on a daily basis. Rooms will be thoroughly cleaned once vacated by occupants in line with revised cleaning schedules and plans.

Additional PPE including face masks and single use disposable aprons and gloves to be worn at all times during room cleansing.

Put a cleaning requirement document together, clearly stating what should be sanitised for example

Touch points, door handles, banisters, surfaces, bathrooms

What should be disinfected, floors, walls

Ensure all cleaning materials are clean and fit for purpose

Put a health & safety file together with all cleaning products used and for what purpose, COSHH sheets if required, all  cleaning / maintenance schedules for the accommodation and all risk assessments

All changeover cleans can only be completed once the guests have left the property

All PPE is available to cleaner

All changeover cleaning procedures are adhered to and documented accordingly 

All Staff

On  Going

Spread

COVID 19

Coronavirus

Staff

Residents

Visitors to    Premises

Laundry

Laundry Service contracted to Clean Linen

Follow Clean Linens handling and bagging policies.

Store soiled linen in external storage

All Staff

On Going

HAZARD

WHO MAY BE HARMED

CONTROL MEASURES

ADDITIONAL MEASURES

ACTIONED BY WHO

ACTIONED BY WHEN

Spread

COVID 19

Coronavirus

Staff

Residents

Visitors to    Premises

Persons displaying

Symptoms

Place a what to do if you suspect you as a guest are ill in the property including relevant phone numbers and actions required

Video call/ call the guests to clearly understand the situation and if the guests need to extend their stay and for how long

Guests that becomes symptomatic will be advised to return home and self- isolate in accordance with Government / World health Organisation guidelines if possible.

Build into terms and conditions the cost and requirements if a guest has to extend their stay through illness for self-quarantine

Build a relationship with fellow property owners (buddy system) to see if arriving guests can be relocated into one of these properties if original booking cannot be fulfilled due to guest illness

Deliver, medicines, food supplies and extra cleaning materials to the outside of the room

Contact Local HSE for further guidance and information.

All Staff

On Going

HAZARD

WHO MAY BE HARMED

CONTROL MEASURES

ADDITIONAL MEASURES

ACTIONED BY WHO

ACTIONED BY WHEN

Legionella

Staff

Residents

Visitors to    Premises

Infection of Legionella from standing water if the property has been lying empty

Flush the whole water system for two minutes or more. First flush your toilet, then let the hand basin taps run for two minutes or more to let both hot and cold water pass through.

Flush the shower through If your shower has not been used for two weeks or more, disinfect the showerhead. The showerhead should be removed and the shower run for two minutes. The showerhead should be disinfected before being re-fitted by immersing for at least an hour in any solution designed for cleaning baby feeding bottles (e.g. Milton). Showerheads should be regularly disinfected about four times a year.

Finally, let any other taps run for two minutes.

All Staff

On Going